Administrative Assistant
A well-established Japanese trading firm is seeking an organized bilingual Administrative Assistant to support daily office operations in our Plano, TX branch. This position offers an excellent entry-level opportunity for candidates looking to build a career within a global corporate setting. The ideal candidate will work closely with executive leadership and cross-functional teams, offering steady avenues for long-term skill development and professional growth.
State TX | City Plano |
Industry Trade and Services | Employment Type Full time |
Work Hour 09:00~17:00 | Job Number ZR_34_JOB |
Salary $48,000 - $58,000 / year | Posted on August 10th 2026 |
Job Details
Manage general office operations, including answering phone inquiries, handling incoming mail, and ordering office supplies.
Coordinate travel itineraries, flight bookings, and accommodation arrangements for visiting executives and staff members.
Prepare, format, and translate business documents, meeting minutes, and internal memos between English and Japanese.
Assist accounting personnel with expense report processing, invoice entry, and basic vendor payment tracking.
Schedule internal and external meetings, manage conference room reservations, and prepare visitor hospitality services.
Maintain structured filing systems, both digital and physical, to ensure efficient record-keeping and compliance.
Collaborate with local facilities management to ensure proper maintenance and safety of office equipment and facilities.
Requirements
1-2 years of general office administration, receptionist, or clerical experience in a professional corporate environment.
Business-level Japanese language skills to seamlessly handle internal administrative communications and executive support.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office management systems.
Strong multi-tasking capabilities, high attention to detail, and excellent time management skills.
Demonstrated professionalism, discretion, and a positive team-oriented attitude.
Required Skills & Qualifications
Bilingual Japanese/English
Multitasking capabilities
Microsoft basic
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